School Advisory Council Minutes

Date: September 18, 2025

Members

· Principal, Mrs. Dennis

· Assistant Principal, Mrs. Bibbins

· Administrative Intern- Mr. Powell

· Superintendent’s Advisory Council on Instruction Representative (SACI) Rep- Ms. Upchurch

· Parent Liaison- Ms. Santos Castro

· Advisory Council Chair- Ms. Scott

Attendees

· Melissa Simpson (staff)

· Erlinda Hester (staff)

· Ms. Upchurch (parent)

· Ms. Camacho (parent)

· Ms. Saiban (parent)

· Ms. Torres de Sanchez (parent)

· Ms. Gomez (parent)

Confirmation of Bylaws

· Same from last year; only change made was school year.

· Reviewed bylaws

Principal Time

· Continuous Improvement Plan (See CIP-At-A-Glance)

o Reading

§ There is a goal for overall SOL achievement data, gifted students, EL, and SwD

§ VALLSS low risk band goal – 75%

§ HMH growth measure- 78% reading at or above grade level

§ Reviewed Implementation goals

o Math

§ There is a goal for overall SOL achievement data, pass advance, EL, SwD

§ Mastery on unit assessments- 50%

§ Reviewed implementation goals

o Science

§ There are goals for overall SOL achievement

o Chronic Absenteeism

§ 10% or lower

o Family and Community Engagement

§ 50% or more of our families attend school events

§ Want families to feel comfortable with requesting interpretation services

§ PowerPoint interpretation can be used at upcoming events

· New Staffing

o New Instructional Technology Coach – Mr. Michael Coots

o Level 2 Autism Teacher- Ms. Toone

o Administrative Intern – Mr. Powell

o STEAM Teacher – TBD

· Hispanic Heritage Month

o Committee is working on it!

o We have a spirit week next week

o Parade will happen next Friday

· PBIS

o SOAR Expectations schoolwide

o Cafeteria behavior has been a challenge

o Students earn eggs for their classroom nests

· Purpose Statement

o Has been revised

o At Rockledge Elementary School, our purpose is to nurture each child’s academic and social-emotional growth in a safe, inclusive environment that fosters curiosity, creativity, resilience, and integrity; empowering students to think critically, solve problems, and reach their fullest potential.

SACI Update

· Ms. Upchurch shared her experience as our school representative last year. Shared how her perspective has grown. Learns about budget, improvement plans, data, etc.

· Each meeting she will share meeting notes and updates.

· Dates for the meetings have already been shared. Goal is to get school feedback prior to the meetings she attends, so our school’s voice is heard.

Open Chair/Citizen Time

· Cafeteria behavior

o SOAR Expectations

o Please remind students to stay seated, raise their hands when they need help, calm voices and bodies

o Mr. Hall checks in on peak times

· Idea was shared to have an information night for Autism programs or hold Back to School Night on a different night

o Idea to have an earlier time scheduled for Autism programs

· Allergy tables at lunch explained

· Military Connected Families Events

· Sharing Information with Special Education & General Education

School Advisory Council Minutes

Date: 10/16/2025

Enrollment

We had our September 30th count. We had 492 students enrolled at Rockledge. They projected us to have 465 students, so this means that our budget we received is higher than what we were anticipating. There is a small class size grant in Kinder – 3rd Grade (no more than 24 students). There is a small school supplement that we receive as well. We can roll over 1% of our budget from last school year. At the next meeting we will have actual numbers.

Staffing

Our Steam teacher, Ms. Tice, has joined our team! Mr. Coots, our Instructional Technology Coach, has also joined our team and has been a great resource for our teachers! He is giving digital citizenship lessons to each class. Afterwards, students will be able to take home devices. Links will be shared with parents, so they are fully aware of how to support. Mr. Duan is our new VALLSS tutor that began this month! He assists with kindergarten – 3rd grade. We are fully staffed! We have some staff out on leave, but they will be returning soon.

All In Tutoring

We are using some of these funds to work with 4th and 5th grade students.

SACI Update

At the last meeting, they focused on the beginning stages of the Strategic Plan for 2030. During the meeting they sought out the feedback from the different SACI representatives. Please check your emails for a link to provide feedback on the calendar. In November the meeting will discuss the current state of our schools. The December session will be an in-depth discussion of instruction, AI, and Technology. All of the topics for each meeting are displayed on the PWCS website. If you have any questions or thoughts, please contact Ms. Upchurch or Mrs. Dennis know.

Open Chair

Newsletters & Communication

Projected calendar – Take the survey

Walkway has been repaved and loose limbs on the island are down

Cafeteria Rules – They are in the News from the Nest for parents to reinforce at home. Behavior is getting better.

Allergies at Lunch- some families have expressed that students are overly restricted due to allergies. There are inconsistencies with where students who buy school lunch are seated away from students who pack their lunches. Other schools have peanut tables.

Master Schedule – Reviewed lunch and recess times

Student Shoutout – Incorporate riddles and brain teasers?

Volunteers during Cafeteria times?

If there are any topics you are interested in, let Mrs. Dennis know and she can add it to the agenda.

Next Meeting: November 20, 2025 @ 5:15 pm

Rockledge Elementary School Advisory Council Meeting Minutes

Date: November 20, 2025

· Student Acievement/CIP

o We had our BOY meeting with our CIP Coach. 2nd – 5th takes HMH assessment. K-5th VALLSS. Math Momentum test has replaced the VGA.

o Baseline reading in HMH: overall 43% at or above benchmark, EL 27%, SPED 17%, Gifted 86%.

o VALLSS: K-3 70% low risk, EL 24%, SPED 24%, Gifted 100%

o Momentum Math: 22% proficient, ELL 13%, SPED 17%, Gifted 60%

o Unit Assessments (Reading): all of the reading unit assessments, with the exception of 1 are 50%, which is concerning. We are seeing growth with our unit 3 module assessments.

o Unit Assessments (Math): This has also been an area of concern for us. There is new curriculum this year. We had our Math Specialist from the county visit the school this week and this was a tremendous support for our staff.

o Unit Assessments (Science): This is our strength!

o Formative assessments are an area of focus for our school.

o Staff have been intentional with reviewing summative assessments ahead of administering them.

o Glows from the meeting included: walkthroughs, analyzing data, CLT meetings, sentence stems and word banks, 94% of teachers were asking higher order thinking questions and asking for support, HQIM are being utilized, specific tasks, attendance has improved

o Next Steps: targeted instruction during core extension, formative assessments, communicate ways for families to become involved (Parents in PE a success)

· Website

o Mr. Coots is working on making the website more user friendly. This is another way parents can access information.

· SACI Update

o Dr. McDade presented on the current state of the schools in PWCS. She reviewed our 4 commitments and explained data. Explained the Wildly Important Goal (on time graduation rate). There was a 5% decrease in chronic absenteeism. Overall, there was growth in the goals. The timeline for the new Strategic Plan (Vision 2030) was discussed. In December, there will be a “soft launch” of the plan. In January, it will be presented to the School

Board. Topics for next meeting include AI/Technology and Instructional shifts.

· Open Chair

· Closing

Next Meeting: December 18, 2025 at 5:15 pm in the Conference Room

Rockledge Elementary 

School Advisory Council 

Date: January 15, 2026 

• We are in the midst of midyear testing. Momentum Math testing is showing growth in all grade levels. VALLSS assessments are also happening, as well as HMH testing. By the end of the month we will have all of that data available. Once we receive the results, we will desegregate the data and restructure intervention groups if necessary. We will also look to see if we need to adjust All in Tutoring groups.  

• We are continuing with unit assessments. We have been focusing on formative assessments to capture student progress with standards throughout the units.  

• We have our mid-year Continuous Improvement Plan meeting coming up. During this meeting we reflect on our progress towards our school goals. We have a focus on posing higher order thinking questions and students justifying their responses.  

• We have not received staffing projections yet for next school year. The Division has redone how they are budgeting money to schools. This will benefit our school with the projected budget for next year.  

• The Gallup community survey will go out to the community soon. We really would like for our community to complete this survey! Be on the lookout for reminders.  

• Mr. Coots, our ITC, is continuing to add information to our school website. Information about our PBIS program will be added.  

• We are continuing to work and monitor cafeteria behavior.  

• Volunteer orientation will be held soon (in about 2 weeks). As of today, we have 4 volunteers that have signed up!  

• Instructional walkthroughs are next week.  

• Mr. Hall is back! 

• SACI Update 

• In the December meeting they discussed the instructional shifts happening in social studies. 5E instruction has been a focus in science curriculum. There are shifts in mathematics, too. There is more focus on the data cycle and analysis. Writing and reading comprehension are also a focuses with Language Arts instruction. The integration of AI was also discussed.   

• At the January meeting, they gave an overview of the Code of Behavior, acts for which students can be disciplines, responses, and interventions. MTSS was also discussed.   

Our next meeting will be held on February 19th at 5:15 pm in the Conference Room.